Minutes of the AOIFE General Assembly in Lodz, Poland, 31 August 2006


Venue: University of Lodz, Aula at the Faculty of Biology, Banacha 12/16 (A)

9.30 - 10.30 h: Registration at the entrance of the Aula.

40 AOIFE contact persons registered for the meeting (see Appendix 0)


10.30 Meeting starts


1.            Opening of meeting

AOIFE President Elzbieta Oleksy opened the General Assembly that takes place every three years and welcomed all member contacts present. She will say goodbye as president, because a new AOIFE council will be elected that will elect a president.


2.            Approval of agenda

The General Assembly approved the agenda for the General Assembly.


3.            Handing over of chair for the General Assembly meeting

Elzbieta Oleksy handed over the chair for the meeting to Harriet Silius, who chairs the nomination committee for the Council elections. Jeannette van der Sanden was appointed as secretary for the General Assembly.


4.            Appointment of voting committee:

Harriet Silius appointed a voting committee to count the votes of the Council elections: Else van der Tuin, AOIFE Secretariat; Mia Liinason, Goteborg University, Sweden; Angeliki Alvanoudi, Aristotle University of Thessaloniki, Greece.


5.            Update of AOIFE activities and future plans

AOIFE managing director Jeannette van der Sanden reported on the main activities of the AOIFE Secretariat. The AOIFE Secretariat has been located at Utrecht University since the summer of 2005, when the Secretariat was handed over from Linkoping University. The Secretariat in Utrecht is staffed by Jeannette van der Sanden, managing director, and gets secretarial support from Marlise Mensink and Else van der Tuin.

The Secretariat made an inventory of the AOIFE archive that was transferred from Linkoping and worked on establishing the Secretariat as the main contact point of AOIFE. In 2005, the Secretariat informed the member contacts of the new location and contact details and updated them on AOIFE’s activities in a letter that was sent in connection with the invoices for the membership fees of 2005. Also, the AOIFE website was transferred and updated.

The Secretariat sometimes experienced difficulties to get in touch with AOIFE contact persons, because member contacts had not always informed the Secretariat in changes of contact persons or contact details. The member contacts are asked to inform the AOIFE Secretariat about any contact changes, so as to facilitate communication with AOIFE members.

The Annual Report 2005 has been written and this has recently been approved by the Council. It will soon be sent to the AOIFE members.

In May 2006 an AOIFE Newsletter was distributed to the AOIFE member contacts and a new AOIFE brochure was made. News from AOIFE was also published in the 7th Volume of the ATHENA publication “The making of European Women’s Studies” (2006). 

Another task in which the Secretariat has been involved, was the application for a Network of Excellence “Gender and citizenship in a multicultural context”, coordinated by Utrecht University, in the 6th Framework Programme of the European Commission. In April 2005 the first stage proposal was submitted, followed by a second stage proposal in October 2005. Unfortunately, the proposal, integrating 81 partners, did not pass the evaluation (3 out of 5 evaluation criteria were met).


Berteke Waaldijk, the ATHENA main coordinator, informed the General Assembly that ATHENA II has successfully wrapped up its activities and that on 1 October 2006 ATHENA III will start with another 3-year cycle. In the evaluation of the ATHENA III proposal by the EC, the cooperation with AOIFE was mentioned as a positive aspect. One of the aims in ATHENA III is to work towards a professional platform for Women’s Studies in Europe, to which a Working Group is specifically assigned.


Elzbieta Oleksy reported on the 6th European Gender Research Conference “Gender and Citizenship in a Multicultural Context,” that will start today, 31 August, and will end on 3 September 2006 in Lodz. The conference is organised in 12 workshop strands and the keynote speakers are: Rosi Braidotti, Judith Butler, Ruth Lister, Keith Pringle, Ayse Gul Altinay, and Magdalena Sroda. In relation to the conference, at least 3 volumes are planned to be published, for which contacts with publishers have been established.


Elzbieta Oleksy affirms the plans of AOIFE and ATHENA to cooperate in establishing a professional platform, which should be operational in the third year of ATHENA III. The document that was written in January 2005 on the structure and content of such an association has been rewritten in March 2006 as ’Toward AEGIS revised’. Plans for the association include a professional journal, conferences, a forum for students, and hiring committees to attend the conference. In setting up the new association, AOIFE and ATHENA will build on the structures and networks already in place and will cooperate with WISE.


6.            Presentation of Council nominees (Appendix I)

Harriet Silius thanks the current AOIFE council, in particular the president, for the work it has done for AOIFE, one of the fruitful results of which is the 6th European Gender Research Conference.

She thanked the nomination committee for taking up the task of ensuring that the elections are run according to the rules in the AOIFE Statutes and Standing Orders.

With eight candidates, the council has agreed that the General Assembly will choose 6 regular council members and 2 replacements.


As chair of nomination committee, Harriet Silius presented the candidates for the AOIFE council 2006-2009:

-         Marcella Corsi, ASDO, Italy

-         Nicky Le Feuvre, University of Toulouse Le Mirail, France

-         Ulla Holm, Goteborg University, Sweden

-         Kristin Astgeirsdottir, University of Iceland, Iceland

-         Rosemarie Buikema, Utrecht University, the Netherlands

-         Sandra Prlenda, Centre for Women’s Studies, Zagreb, Croatia

-         Kirsi Saarikangas, University of Helsinki, Finland

-         Adelina Sanchez Espinosa, University of Granada, Spain


Unfortunately, Marcella Corsi and Kirsi Saarikangas could not be present at the General Assembly.


7.            Election of 6 regular council members and 2 replacements

Jeannette van der Sanden explains the voting procedure and mentions that according to the Statutes, only institutional members who have fulfilled the payment of the annual membership fee are entitled to cast a vote. For this General Assembly, the council has decided to make an exception to this rule, because due to special circumstances many AOIFE members have not paid their membership fees yet. The circumstances are that because of the moving of the AOIFE Secretariat from Linkoping to Utrecht, the Secretariat was late in sending out the invoices for the fees of 2005. When the invoices for the fees of 2006 were sent, some members thought that they had already paid it, but they confused it with the 2005 payment. Because the council thinks it is important that the democratic nature of AOIFE is not jeopardised by these circumstances, the council has decided that all institutional members, independent of whether they have fulfilled the payment of their membership fee, are allowed to vote in the council elections at this General Assembly. The members that have not paid their membership fee are requested to shortly do this.


Voters are allowed to choose up to six candidates. The 31 registered voters were then asked to cast their vote on the voting form received at registration and to put the forms in the ballot box.


Harriet Silius then called the voting committee forward to count the votes.


10 minutes break


8.            Amendments to AOIFE Standing Orders (Appendix II)

Jeannette van der Sanden presented the proposed change to the Standing Orders that were revised at the General Assembly on 20 August 2003: Since the AOIFE Secretariat was moved from Linkoping University to Utrecht University in 2005 and Utrecht has offered to continue housing the Secretariat, the council proposes that the Secretariat period at Utrecht University will be prolonged.


The General Assembly approved to change the Standing Orders. Point 6.1 of the new Standing Orders, first sentence, will read as follows:


6.1 AOIFE Secretariat at the Research Institute for Culture and History (RICH) of the Faculty of Arts, Utrecht University

For the period 2006 - 2009, until the next General Assembly in 2009, the AOIFE Secretariat will be located at the Research Institute for Culture and History (RICH) of the Faculty of Arts at Utrecht University, the Netherlands.


Please note that the change in the Standing Orders now reads different than proposed in the appendix to the agenda of the General Assembly due to an internal reorganisation at Utrecht University.


See Appendix II for the new Standing Orders.


9.            Decision on the membership fee

The AOIFE council proposed that the annual membership fees stay the same for the next three-year period of AOIFE (Institutional members: € 500, Associate members: € 250). The General Assembly approves of this.


10.        Approval of annual accounts

Marlise Mensink explained the AOIFE annual accounts of 2003, 2004 and 2005.


Approval of annual account 2003(Appendix III)

AOIFE had a healthy financial situation in 2003, due to a considerable amount of late payments received for 2001 and 2002. AOIFE was able to add a little to her surplus. AOIFE organised two meetings to prepare a new Network of Excellence application, and also contributed to the 5th European Feminist Research Conference in Lund, August 2003.


Approval of annual account 2004 (Appendix IV)

In 2004, AOIFE economy was sound, although the income was significantly smaller than estimated due to a large number of 2004 fees not being paid in December 2004. Many reminders were sent out, and the fees for 2004 were mostly received in 2005. AOIFE decided to embark on another Network of Excellence application.


Approval of annual account 2005 (Appendix IV)

In the year 2005, the AOIFE Secretariat moved from Linkoping to Utrecht. Therefore, the invoices for the 2005 membership fees were only sent out in December 2005. This meant that many of the 2005 fees were received in 2006 and could thus not be included in the 2005 result. In 2005 AOIFE had to tap in on her resources a little because of the late 2005 payments and the increased costs for management.

In previous years, the budgets of AOIFE always indicated a value of the working hours spent by Nina Lykke as AOIFE managing director. These hours were sponsored by Linkoping University. Utrecht University also offered to sponsor the AOIFE secretariat by providing free office space, equipment, and incidental administrative and secretarial support. The total amount of this sponsoring however, is difficult to estimate, which is why it is not included in the annual account of 2005.


The annual accounts of 2003, 2004 and 2005 were approved by the General Assembly.


11.        Announcement of Council election results

Harriet Silius thanks the voting committee for counting the votes. Jeannette van der Sanden announced the results of the council elections. 31 valid voting forms were received. (The ballot box is archived at the Secretariat). All candidates were elected. The new AOIFE council consists of the following members (ranked according to the number of votes received):


Regular council members:

1.      Nicky Le Feuvre,

2.      Adelina Sanchez Espinosa,

3.      Ulla Holm,

4.      Rosemarie Buikema,

5.      Kirsi Saarikangas,

6.      Sandra Prlenda.


7.      Marcella Corsi,

8.      Kristin Astgeirsdottir.


12.        Closing of the General Assembly

Harriet Silius congratulated the new elected council members and thanked all member contacts for attending the General Assembly and closed the meeting



Elzbieta Oleksy                                                                                 Jeannette van der Sanden

AOIFE President                                                                               AOIFE Managing Director

Appendix 0

(Appendix to Minutes of AOIFE General Assembly, Lodz, 31 August 2006)


AOIFE contact persons registered for the meeting


  1. SOPHIA, Belgium (Nadine Plateau)
  2. University of Oulu, Finland (Mervi Heikkinen)
  3. University of Göteborg, Sweden (Ulla Holm)
  4. Åbo Akademi University, Finland (Harriet Silius)
  5. University of Tampere, Finland (Païvi Korvajärvi)
  6. Université Toulouse Le Mirail, France (Nicky le Feuvre)
  7. University of Vienna, Austria (Tamara Erkinger)
  8. University of Southern Denmark, Denmark (Charlotte Krolokke)
  9. University of Stockholm, Sweden (Annika Olsson)
  10. HILMA – University Network in WS, Finland (Aino-Maija Hiltunen)
  11. WISE, The Netherlands (Erna Kas)                                                        
  12. Universidad de Granada, Spain (Adelina Sanchez Espinoza)
  13. Universidad Complutense de Madrid, Spain (Carmela Sans Rueda)
  14. Universidad de Oviedo, Spain (Maria S. Suarez-Lafuente)
  15. Open University, United Kingdom (Gill Kirkup)
  16. ACML, The Netherlands (Trudy Blokdijk)
  17. University of Lancaster, United Kingdom (Maureen McNeil)
  18. Centre for women’s studies, Croatia (Sandra Prlenda)
  19. University of Groningen, Netherlands (Margo Brouns)
  20. Central European University, Hungary (Jasmina Lukic)
  21. University of Göteborg, Sweden (Mia Liinason)
  22. University of Thessaloniki, Greece (Angeliki Alvanoudi)
  23. Utrecht University, the Netherlands (Rosemarie Buikema)
  24. Humbolt-University, Germany (Gabriele Jaehnert)
  25. University of Lodz, Poland (Elzbieta Oleksy)
  26. Utrecht University, The Netherlands (Berteke Waaldijk)
  27. Linköping University, Sweden (Nina Lykke)
  28. University of Thessaloniki, Greece (Sasa Lada)
  29. Radboud University of Nijmegen, the Netherlands (Claudia Krops)
  30. University of Iceland, Iceland (Thorgerdur Einarsdottir)
  31. Universita degli Studi di Roma ”La Sapienza”, Italy (Mariaserena Sapegno)
  32. University of Helsinki, Finland (Eeva Raevaara)
  33. Centre for women’s studies, Croatia (Biljana Kasic)
  34. University of Iceland, Iceland (Kristin Astgeirsdottir)
  35. NIKK, Norway (Solveig Bergman)
  36. NIKK, Norway (Lotta Strandberg)
  37. University of Lund, Sweden (Tiina Rosenberg)
  38. University of Jyväskylä, Finland  (Tuija Pulkkinen)
  39. ISH, Slovenia (Svetlana Slapsak)
  40. University of Sunderland, UK (Sheila Quaid)


Appendix I

(Appendix to Minutes of AOIFE General Assembly, Lodz, 31 August 2006)


Candidates for AOIFE Council for the period 2006-2009


The nomination committee (Harriet Silius, Åbo Akademi University, Finland (chair of the nomination committee); Rosi Braidotti, Utrecht University, Netherlands; Marcella Corsi, ASDO (Assembly of women for development and struggle against social exclusion), Italy; Biljana Kasic, Centre for Women's Studies, Zagreb, Croatia; and Jeannette van der Sanden, AOIFE Secretariat) suggest the following candidates for the AOIFE Council for the period 2006-2009. Candidates are listed in alphabetical order irrespective of whether they are current council members that stand for re-election or whether they are new candidates standing for election.



Kristin Astgeirsdottir, Iceland (new candidate)

My name is Kristín Ástgeirsdóttir. For the last three years I have been working as a specialist at the Centre for Gender Studies at the University of Iceland (Iceland), the last year as a director for the Centre, while the director Irma Erlingsdottir is finishing her PhD. I have a MA in history (heading for a PhD) and have a BA in history and literature.

I have been active in the Women’s Movement for a long time and was a member of the Icelandic Women’s Party (The Women’s Alliance), which did run for elections from 1982-1995. I was a Member of Parliament from 1991-1999. After my parliamentary period, I worked for UNIFEM in Kosovo for one and a half year. After that I returned to gender research and studying at the University of Iceland. My field of study is mainly the Icelandic Women’s Movement in the 19th and 20th century.

I have written numerous articles on women’s history in Iceland, mainly about women and representation, the fight for the right to vote, and the interplay between an individual and the women’s movement, through the life of the first woman who was elected as a Member of Parliament in Iceland in 1922. At the moment, I am taking part in a three years project on Christianity and the Icelandic Women’s Movement in Iceland 1880-1940.



Rosemarie Buikema, the Netherlands (new candidate)

Rosemarie Buikema is Professor of Arts, Culture, and Diversity at the Institute for Media and Re-/Presentation, Faculty of Arts, Utrecht University, the Netherlands.

She is the scientific director of the Graduate Gender Programme at Utrecht University and director of the Netherlands Research School of Women’s Studies. She is also the scientific director of the EU FP6 Marie Curie EST programme.

Research interests:

-         Semiotics, Psychoanalysis, Feminist Theory, Post-Colonial Theory, Comparative Literature, Media

-         Cultural Memory. Representations of Truth and Reconciliation

-         The gothic and the grotesque

-         The literary biography

Key publications:


-         Het heilige Huis. De gotieke vertelling in de Nederlandse literatuur. (The gothic in Dutch literature.) Amsterdam University Press: Amsterdam, 2006. (with Lies Wesseling)

-         Kunsten in Beweging 1900-1980. I. (Arts in motion I.) SDU: Den Haag, 2004. 480 pp (with Maaike Meijer)

-         Kunsten in Beweging 1980-2000. II.  (Arts in motion II.) SDU: Den Haag, 2003. 464 pp (with Maaike Meijer)

-         Effectief Beeldvormen. Theorie, Analyse en Praktijk van Beeldvormingsprocessen. (The Politics of representation.) Van Gorcum: Assen, 1999. 225 pp (with Anneke Smelik and Maaike Meijer)

-         De Loden Venus. Biografieën van vijf beroemde vrouwen door hun dochters. (In the Shadow of Venus.) Kok/Agora: Kampen, 1995. 245 pp

-         Women’s Studies and Culture: A Feminist Introduction to the Humanities. Zed Books: London, 1995. 222 pp (with Anneke Smelik)


-         “Literature and the Production of Cultural Memory. Confession and Double Thoughts in J.M. Coetzee’s Disgrace” in: European Journal of English Studies 2006.

-         “A Poetics of Home. On narrative voice and the deconstruction of home in migrant literature” in: D. Merolla and S. Ponzanesi, Migrant Cartographies. New Cultural and Literary Spaces in Post-colonial Europe. Lexington Books: London, 2005.



Marcella Corsi, Italy (re-election)

Marcella Corsi is Professor of Economics at the Faculty of Statistics of University of Rome “La Sapienza”, Italy, and she is actively involved in ASDO (Assembly of women for development and struggle against social exclusion), Italy. She is also a member of the Italian “Donne e Scienza” (Women and Science) association and of WIDE (Network Women in Development Europe).

University degrees: Laurea in Statistics-Economics from University “La Sapienza” of Rome, 1983, and PhD in Economics from University of Manchester, UK, 1990.

Her fields of specialisation are: labour economics; technical progress; income distribution; Gender and ICT; Gender Impact of Macroeconomic Policy; and Gender and Development.

She is the author of several articles, books, and reports on the topics above. The latest: “Women and Microfinance in Mediterranean Countries” (with F. Botti, T. Rondinella, G. Zacchia), Development, vol. 49, pp 67-74, June 2006.

Recent research projects related to gender issues are:

-         Evaluating the European Employment Strategy by Regional Data (Project Manager, 2005-2006; European Commission, EMPLOI).

-         Job Instability and Changes in Family and Households Trends (Chief Economist, 2005-2006; European Commission, EMPLOI).

-         COMMORG (Chief Economist, 2000-2003; European Commission, IST).



Nicky Le Feuvre, France (re-election)

Nicky Le Feuvre (born in the UK in 1963) is Professor of Sociology at the University of Toulouse-Le Mirail (France), where she has worked since completing her PhD at Aston University (UK) in 1990.

She is the current Head of an interdisciplinary centre for Gender Research (Equipe Simone-Sagesse), which organises courses and seminars for a wide range of undergraduate to postgraduate degrees at the University. The Centre is directly responsible for a one-year postgraduate vocational degree in “Gender and Social Policy.” The Centre has also been involved in a number of EU-funded research projects on gender, ranging from a RTN (Research Training Network) on “Women in European Universities,” to the EWSI project on the personal and professional profiles of Women’s studies graduates in Europe and the STREP project on barriers to interdisciplinarity between the humanities and social sciences.

She is also the official representative for France at the Helsinki group, funded by the Women & Science unit at DG Research of the European Commission.

As a British citizen living and working in France, Nicky Le Feuvre has been active in European Women’s studies organisations and activities for the past fifteen years. She was a member of the SIGMA consortium that produced the first comparative reports on Women’s Studies institutionalisation in Europe, and was a founding member of AOIFE and ATHENA, where she was directly involved in the activities of Panel 1a. She has published on gender theory, social time and women’s activity patterns in Europe and has worked on developing qualitative cross-national research methodologies in the social sciences.

Her application for re-election to the AOIFE Council is motivated, firstly by the desire to increase the participation of “under-represented” EU-member States (France, Germany, Spain…) in the association’s activities and, secondly, by the desire to play an active part in defining the future of European Women’s Studies.



Ulla M. Holm, Sweden (re-election)

Dr. Ulla M. Holm is professor in gender studies at the Department for gender studies, Göteborg University, Sweden, since January 2006 after a period of visiting professorship at the same department. She supervises PhD students in the new research education in gender studies on its own.

Ulla Holm’s research interests are in the fields of feminist theory, methodology, ethics and praxis. She was trained in practical philosophy and wrote the first feminist philosophy thesis in Sweden in 1993 on Mothering and praxis.

She has:

-         (co)written research reports on barriers to interdisciplinarity with Mia Liinason and Kerstin Alnebratt in the STREPS project Research integration, coordinated by professor Gabriele Griffin.

-         published journal articles or book chapters on mothering, feminist ethics, Simone Weil, Hannah Arendt, Aristotle and women’s/gender studies.

-         edited an anthology On dialogue at her own publishing house and (co)edited another on Thought, emotion, identity (texts by six female thinkers).

Recent articles:

-         Can envy be a moral emotion? In: Carlson, Åsa (Ed.) Philosophical aspects on emotions (Stockholm: Thales, 2005)

-         PhDs, Women’s/Gender Studies and Interdisciplinarity, with Mia Liinason, forthcoming 2006 in Nora.

Apart from AOIFE, Ulla Holm has cooperated in several networks. Active involvements:

-         board member of the International Association of Women Philosophers (www.iaph-philo.org) since she was in charge of its 11th symposium “Human good – dignity, equality and diversity” in 2004 (www.iaph2004.com).

-         ATHENA 2 in the activity Travelling concepts, especially the subgroup Practicing interdisciplinarity.

-         NWIP (Nordic Network for Women in Philosophy) which she initiated in 1991.

-         scientific board member of the Centre for Global Gender Studies (www.cggs.gu.se).

-         member of The Royal Society for Arts and Sciences in Göteborg since 2002.



Sandra Prlenda, Craotia (new candidate)

Sandra Prlenda (1973) works as the executive director of the Centre for Women’s Studies Zagreb (Croatia), where she teaches the course on feminist approaches to history writing and memory. She is also responsible for the Centre’s publishing programme.

Sandra Prlenda is a historian with a background in French studies. She holds an MA degree in Central European History (from the CEU) and is working on her PhD thesis at the École pratique des hautes études in Paris. As a researcher, she has participated in several international research projects, including History of Social Work 1900-1960 and Biographical Dictionary of Feminisms and Women’s Movements.

Her research area is on the crossing point of gender history, nationalism studies and social history of the 19th and the first half of the 20th century. She is fluent and translates from French and English, and has working knowledge of Italian, German, and Slovenian.



Kirsi Anneli Saarikangas, Finland (new candidate)

Kirsi Saarikangas (born 9.3.1960 Helsinki, PhD 1.6.1993) is Director and Acting Professor in the Christina Institute for Women’s Studies, University of Helsinki, Finland (1994-1995; 2003- ) and also Docent in art history and Women’s Studies since 1998. She was a member of the SIGMA expert group 1995-1996. She is directing Hilma, the University Network of Woman’s Studies since 2004.

She was director of Finnish Gender System Graduate School 1994-1995, member of its Coordination Committee 1996-2006, and is currently leading the new national Graduate School in Women’s Studies starting 2006. She has been the leader of two research projects: (En)Gendering Power and the Agency (1996-1999) and Gender and Space (2000- ).

She has published extensively, supervised many doctoral and other academic thesis, held several duties as a scientific expert and has been active in other academic activities, among others in the Finnish Association of Women’s Studies.



Adelina Sánchez Espinosa, Spain (new candidate)

I am a senior lecturer in English literature and a member of the Women’s Research Institute at the University of Granada. I have been both AOIFE and ATHENA representative for the University since 2000 and as such, I have been actively involved in the efforts of the Thematic Network to advance towards joint degrees at postgraduate level. I have recently coordinated an Erasmus Mundus proposal in “Women's Studies and Gender” with the participation of some other AOIFE and ATHENA members.

          My research is mostly on the connections between gender and visual / literary discourse. Thus, I am coordinating (together with Maria Serena Sapegno) one of the strands for the 6th European Gender Research Conference (The representation of women citizenship in discourse: Media, cinema, literature, other visual arts).

          I have also been very much involved in International Relations during the last few years. From 2000 to 2004, I was Director of International Relations for the University of Granada, which provided the opportunity to have first hand experience in the beginnings of the Bologna process and got me very much involved in the European Space of Higher Education (Tuning projects, conferences of the European University Association, coordination of taskforces).

          I think this experience is what I could offer the AOIFE council if I were elected.


Appendix II

(Appendix to Minutes of AOIFE General Assembly, Lodz, 31 August 2006)


AOIFE STANDING ORDERS Revised AOIFE General Assembly 31 August 2006


English: Association of Institutions for Feminist Education and Research in Europe



Norwegian: Foreningen for feministiske utdannings- og forskningsinstitusjoner i Europa

Danish: Foreningen for feministiske uddannelses- og forsknings-insitutioner i Europa

Dutch: Vereniging van Instellingen voor Feministisch Onderwijs en Onderzoek in


Finnish: Feministisen opetuksen ja tutkimuksen eurooppalainen yhdistys

German: Assoziation von Instituten fuer feministische Forschung und Lehre in




Italian: Associazione di Instituzioni per la formazione e la ricerca femminista in Europa



Portuguese: Associacao de Instituicoes de Ensino e Investigacao Feminista na Europa


Swedish: Föreningen för feministiska utbildnings- och forskningsinstitutioner i Europa



Polish: Europejskie stowarztszenie feministycznych instytucji naukowych i dydaktycznych



2.1 Roles of Contact Persons

Each institutional member has one official contact person, with the option of naming one official replacement contact and however many project contact persons deemed necessary. The official contact person represents her institution in AOIFE. The official contact person has the responsibility of serving as the primary representative of AOIFE in her region and as a liaison between her institution/region and the association.


The project contact persons co-ordinate their institution’s involvement with AOIFE activities and projects. All registered contacts are expected to keep in touch with the AOIFE Secretariat and play their part in representing AOIFE in their institution/region.


In the case of the official contact’s absence at a General Assembly (GA), the replacement contact assumes her role. If neither the official or replacement contact person are able to attend the GA, the member can send a delegate in their place. Delegates must be employed at/affiliated with the same institution as the official contact and must be registered with the Secretariat two weeks prior to the General Assembly. They have the same voting rights as the official and official replacement contact persons they are representing at the GA.


2.2 Registration of contact persons

The official contact person, official replacement, and project contacts are registered as such on the AOIFE Membership Information Sheet that each institution is required to fill out. This sheet is signed by the official contact person and returned to the AOIFE Secretariat. Should there be any doubt about who the official contact person will be, the head of the institution makes the final decision and signs the named sheet. Any changes regarding contact persons must be registered with the Secretariat as soon as they occur.


3.1. Eligibility for nominating Council members and Council replacements

The nomination of a candidate to the AOIFE Council must be made by a person employed at/affiliated with the institutional member which the nominee is employed at/affiliated with.


3.2. Eligibility for being nominated for Council and Replacement Council

Anyone employed at/affiliated with an institutional member is entitled to nomination. A person’s nomination is official when confirmed by the head of the institutional member.


3.3. Validity of nominations

A nomination is valid when, in addition to fulfilling amendments 3.1 and 3.2 above, it is supported by the signature of one representative from another institutional member. The supporting signatory should be a person employed at/affiliated with a member institution in a country other than that of the nominee.


The (signed) nomination documents and a written presentation of the candidate (written by herself or one of her nominators) must be registered at the AOIFE Secretariat two month before the General Assembly.


3.4. Co-ordination of nominations

The Secretariat is in charge of the practical preparation and co-ordination of the nominations.


4.1. Nomination committee

The council appoints a nomination committee, consisting of a representative from the AOIFE secretariat and 4 official contacts of institutional members who are responsible for running the elections and ensuring that the rules defined in article 11.1. in the AOIFE Statutes, and article 3 of these Standing Orders are adhered to.


The members of the committee should represent different regions of Europe. A maximum of two members of the committee can be members of the AOIFE Council. When appointing the committee, the council elects one of the non-council members as chair of the committee. This chair will also act as chair for the General Assembly.


The nomination committee presents a candidate list of at least 9 regular council members and 2-9 replacements. If not enough nominations have been made, or if article 11.1. of the Statutes of AOIFE is not fulfilled, the nomination committee is entitled to nominate additional candidates, fulfilling the requirements described in point 3.2 above.


 The results of the nomination committee’s work are to be presented to the institutional members' one month before the General Assembly takes place.


4.2. Voting

The candidates that receive the highest amount of votes are elected. In case of a tie between two or more candidates, a second nominal ballot will be voted on at the General Assembly in order to determine which of those candidates will be elected to the Council.


The Secretariat is responsible for carrying out the ballot procedures at the General Assembly.


Institutional members may cast their vote for the Council either by mail, fax or in person at the General Assembly. Votes sent by mail must arrive at the Secretariat no later than one week prior to the GA. Votes by fax are accepted until the opening hour of the General Assembly at the General Assembly Secretariat.


Votes may not be cast by proxies, neither concerning elections, nor concerning other AOIFE matters.


4.3. Practical co-ordination

The Secretariat is in charge of the practical preparation and co-ordination of elections and will announce the election results at the closing of the General Assembly (if the election takes place within that context) and in a mailing to all AOIFE member institutions shortly after the election.


5.1 Minutes of AOIFE meetings

Minutes of the General Assembly are ratified by the chair(s) of the Assembly and one other person chosen by the Assembly. Minutes of the Council are ratified by the chair of the council meeting and one other council member. The Secretariat is in charge of AOIFE´s Council and General Assembly meeting minutes.


6.1 AOIFE Secretariat at the Research Institute for Culture and History (RICH) of the Faculty of Arts, Utrecht University

For the period 2006 - 2009, until the next General Assembly in 2009, the AOIFE Secretariat will be located at the Research Institute for Culture and History (RICH) of the Faculty of Arts at Utrecht University, the Netherlands. The council decides where the next Secretariat will be located and chooses from the institutions that bid for hosting the Secretariat.


7.1 Signatures and Archiving

Official AOIFE documents are signed by the head administrative officer, who is appointed by the Secretariat, and by the Council President. The Secretariat is responsible for archiving official documents.


8.1 Requests for membership

Membership requests are directed to the Secretariat and approved by the Council. Once the Secretariat receives the letter of intent from the prospective member, the Council members are presented with the membership request and have two weeks to approve it.


8.2 Membership requirements

Membership in AOIFE is pending on the following requirements:

1.    An official letter of intent signed by the Rector of the institutional member

2.    Paying membership dues within four months (or two payment reminders) from the date on the invoice.

3.    A completed AOIFE Membership Information Sheet, filled out and signed by the official contact person. These documents should be sent via regular mail to the Secretariat.


8.3 Failure to pay membership fee

Failure to pay within the named time period will result of termination of membership and annulment of the sent payment invoice. A warning will be sent with the second payment reminder to the institutional member in danger of being terminated. A membership termination notification will be sent four months (or two payment reminders) from the date on the institution’s invoice for the membership year.


If payment arrives after membership is terminated, the Council must evaluate the case to determine if the membership process should be started from scratch or if membership can merely be reinstated.


8.4 Membership period

Membership in AOIFE is rolling, meaning that there is not cut-off date for a given year. The membership year is the same as the calendar year (1.01-31.12).


8.5 Fee exemptions and reductions

Individual institutions requesting fee exemptions or reductions are evaluated by the Council, which decides whether fee exemption or reduction is warranted for a particular case. The request must be made in an official letter from the head of the institution with a brief explanation for their inability to pay the regular membership fee.


Those institutions granted fee exemption are awarded one year’s membership at AOIFE. These institutions have the same rights as paying members, corresponding to the type of institution they are (institution or association).

Appendix III

(Appendix to Minutes of AOIFE General Assembly, Lodz, 31 August 2006)



AOIFE Budget Result 2003

Approved at the Council meeting in Helsinki, May 2004

Approved by the General Assembly in Lodz, August 2006




Result Dec 2003

AOIFE result 2003










Surplus from 2002





Currency change 1 EURO = 9:10 SEK







Membership fees (1)





14 membership fees for 2002 paid 2003





3 membership fees for 2001 paid 2003





Estimated subsidy from LiU (2)





Sum income







Wage (3)





Travelling (secretariat)





Council meeting & mini-conference





Printing, materials etc





Possible unexpected expenses





Estimation of expenses, LiU (2)

(unpaid by AOIFE)





Sum expenses






Surplus 2003





Surplus 2002





Total surplus







(1) Calculated at 60 institutional and 3 associate members   1 EURO = 9:10 SEK. 55 memberships paid 2003 (52 institutional and 3 associate)



(2) Office costs calculated at 31%of handling costs incl.bank fees, computer, telephone + managing director (estimated 30 days/year)



(3) Calculated on a basis of one day-a-week salary for adm coordinator (secretary) + consultant hours for for IT/AOIFE News/web membership profile (PhD-student 20%). No AOIFE-News printed 2003 so therefore less wages than calculated





Appendix IV

(Appendix to Minutes of AOIFE General Assembly, Lodz, 31 August 2006)



AOIFE Budget Result 2004

Approved at the Council meeting in Lodz, February 2005

Approved by the General Assembly in Lodz, August 2006



Estimated budget

Result December  2004

AOIFE budget result 2004










Surplus from 2003






Currency change 1 EURO = 9:00 SEK

Currency change 1 EURO = 9:12 SEK


Membership fees (1)





2 membership fees for 2003 paid 2004





Estimated subsidy from LiU (2)





Sum income







Wage (3)





Travelling (secretariat)





Council meeting & mini-conference (4)





Printing, materials etc (5)





Possible unexpected expenses





Estimation of expenses, LiU (2)

(unpaid by AOIFE)





Sum expenses















Surplus 2003





Surplus 2004










Unpaid membership fees 2003 and 2004





(1) Calculated at 65 institutional and 3 associate members, at rate 1 EURO = 9:00 SEK. 44 membership fees paid 2004

 (41 institutional and 3 associate). Calculated at rate 1 EURO = 9:12 SEK.  26 membership fees for 2004 not paid,

 5 membership fees for 2003 not paid, 5 still pending exemption. Possible additional income approx. EURO 15.000 = SEK 136.800

(2) Office costs calculated at 31%of handling costs incl bank fees, computer, telephone + managing director 

(estimated 30 days/year)

(3) Calculated on a basis of one day-a-week salary for adm coordinator (secretary) + consultant hours

for IT/AOIFE News/web membership profile (PhD-student 20%). Only for 6 months during 2004

(4) Calculated at one meeting/mini conference for 9 council members, 3 ex officio and 3 others at SEK 7000/each.

 One council meeting in connection with ATHENA-meeting in Helsinki, May 2004

(5) Calculated at printing cost for 2 AOIFE Newsletters + new folder and business cards for new council members. Only

1 Newsletter was printed 2004


Appendix V

(Appendix to Minutes of AOIFE General Assembly, Lodz, 31 August 2006)



Budget Result AOIFE 2005

Approved at Council meeting in Lodz, August 2006

Approved by the General Assembly in Lodz, August 2006








AOIFE budget result 2005



















Surplus from 2004



























Membership fees collected by Linkoping (1)




2004 fee (2)







2003 fee (3)








Membership fees collected by Utrecht




2005 fee (4)

ATHENA Sponsoring travel costs 2 Council Meetings Barcelona & Utrecht











Surplus currency conversion












Sum income


























Wage Linkoping Berit





Wage Utrecht Jeannette





Support Lodz - Conference 2006





Wage Lodz - organization Febr meeting





Support ATHENA administration





Utrecht meeting Dec 2004





Lodz Meeting Febr 2005




Utrecht & Lodz

Barcelona  May 2005





Council meeting autumn 2005





Consultancy by B. van Balen





Moving costs AOIFE secretariat




2000 SEK







Banking costs













Sum expenses













Surplus 2005






Surplus 2004






Surplus result













(1) Initially this was calculated at 60 institutional and 3 associate membership fees



(2) 2004


15x 500,  2x 250


received by Linkoping



(3) 2003


1x 500


received by Linkoping



(4) 2005


15x 500, 1 x 250


received by Utrecht





4 permanent exemptions & 2 members still pending exemption for 2005